Top » Become a User » Procedures Before You Arrive

Procedures Before You Arrive

If your proposals are approved, complete the administrative procedures through the J-PARC User Support System. A user account should be established in advance. All experiment team members including the PI need to register into the system.

Procedures for the proposals approved by Ibaraki prefecture

Click here (Overseas Academic User Program in Ibaraki prefectural government site)

Procedures to Follow Before Visiting J-PARC

Promptly after PI receives an approval notificiation

 ContentsHow    PI    Team
member
1 User Registration (New J-PARC users)
or register new experiment		 Submit via the J-PARC User Support System ○ ○
2 Consent Form for the MLF User Agreement Submit via the J-PARC User Support System
From 2024A Proposal Round, PIs of accepted proposals are required to submit the Consent Form for MLF User Agreement by two weeks prior to the scheduled first day of the experiment.
Regarding the proposals approved in 2023B Proposal Round or prior to that, submission of the Consent Form is necessary for PIs of proprietary proposals and PIs who are instructed by their host researchers to submit it. 		○  
If the Consent Form is not submitted by the designated date...

If the Consent Form is not submitted by 2 weeks prior to the scheduled first day of the experiment, the experiment will be cancelled.

At least two weeks prior to start of your beamtime

Please also read the following notes for 3 Samples and Reagents Declaration, 4 List of Experimental Equipment to be carried into MLF.

 ContentsHow    PI    Team
member
1 Notification of Pursuer(s) at J-PARC Experiment Submit via the J-PARC User Support System ○  
2 Samples and Reagents Declaration Submit via the J-PARC User Support System ○  
3 List of Experimental Equipment to be carried into MLF
※Only if you carry equipment into MLF		 Submit via the J-PARC User Support System ○  
4 Application to Visit J-PARC Submit via the J-PARC User Support System ○ ○
5 VISIT PROPOSAL Submit via the J-PARC User Support System Foreign nationals and Japanese nationals affiliated with foreign organizations
6 Radiation Worker Registration Form
If you do not send the form two weeks prior to your experiment, the dosimeter may not be ready on the first day of your experiment. 		Submit via the J-PARC User Support System
[How to Submit]
(Not required if already submitted during the current Japanese fiscal year (April–March).)
Please download the form from the J-PARC User Support System. 		○ ○
7 Face photo for issuing J-PARC user ID card Submit via the J-PARC User Support System
[How to Submit] 		○ ○
8 J-PARC User ID card Application Form Submit via the J-PARC User Support System
[How to Submit]
Please download the form from the J-PARC User Support System. 		○ ○
9 Passport Submit via the J-PARC User Support System
[How to Submit] 		○ ○
10 e-ticket receipt, Boarding Pass Submit via the J-PARC User Support System
[How to Submit] 		For applicable persons only
11 Tokai Dormitory Accommodation Reservation Submit via the J-PARC User Support System For members who would like to stay at Tokai Dormitory
- Application to Use the User Facilities Please follow the instructions on the linked on the left. For members who would like to use facilities
- Online safety course Complete the safety courses, which include a video and comprehensive test, on the J-PARC User Support System by 3 business days before your arrival date. ○ ○

Upon Your Arrival

Please complete the On-site Safety Training and receive your J-PARC User ID Card and other necessary items at the Users Office before entering the site.

Guideline For Sample Shipment

Please carefully read and observe the following guideline for sample shipment to/from J-PARC before and after the experiment.

Others