Procedures Before You Arrive
If your proposals are approved, complete the administrative procedures through the J-PARC User Support System. A user account should be established in advance. All experiment team members including the PI need to register into the system.
Proposal Submission System and User Support System
The user accounts for the Proposal Submission System and the User Support System are different. Please note that you need to create a new user account for the User Support System.
Procedures for the proposals approved by Ibaraki prefecture
Click here (Overseas Academic User Program in Ibaraki prefectural government site)
Procedure to Follow After Receiving the Approval or Reserved Notification of Your Result
Document to be submitted within one week:
|1||Submit "Pledge" (postgraduate PIs)||A postgraduate PI and his/her academic supervisor are required to sign the pledge and mail it to the address below.
Download the form
Mailing address:J-PARC Users Office
IQBRC Bldg, 162-1 Shirakata, Tokai, Naka, Ibaraki
#: Postgraduate PI
Procedures to Follow Before Visiting J-PARC
Documents to be completed at least two weeks prior to start of your beamtime:
|(appendix 1) Not needed for proposals of postgraduate PIs.|
|2||User Registration (New J-PARC users)
or register new experiment
Submit via the J-PARC User Support System
The registration systems have been integrated into a new system.
|3||Letter of Agreement for MLF Experiments (appendix 1)||Submit via the J-PARC User Support System||○|
|4||Letter of Consent||Proprietary proposals and, if required by a J-PARC contact person.
Mail the signed original to the J-PARC contact person. Download the template from the User Support System.
|5||Notification of Pursuer(s) at J-PARC Experiment||Submit via the J-PARC User Support System||○|
|6||Samples and Reagents Declaration||Submit via the J-PARC User Support System||○|
|7||List of Experimental Equipment to be carried into MLF
※Only if you carry equipment into MLF
|Submit via the J-PARC User Support System||○|
|8||Radiation Worker Registration Form
If you do not send the form two weeks prior to your experiment, the dosimeter may not be ready on the first day of your experiment.
|Mail the original to the Users Office.
For proprietary proposals, send to the J-PARC Contact person.
Download the template from the User Support System. If you already submitted one during this fiscal year, the form will be effective for the year. Therefore, you do not need to resubmit.
|9||Application to Visit J-PARC||Submit via the J-PARC User Support System||○||○|
|10||VISIT PROPOSAL||Submit via the J-PARC User Support System||Only non-Japanese citizens|
|11||Tokai Dormitory Accommodation Reservation||Submit via the J-PARC User Support System||For members who would like to stay at Tokai Dormitory|
|-||Application to Use the User Facilities||Contact your instrument scientist or the Users Office.||For members who would like to use facilities|
|-||Reservation for Safety training||It is better to inform about your arrival time to the Users Office in advance.||○||○|
Upon Your Arrival
Please complete the On-site Safety Training and receive your J-PARC User ID Card and other necessary items at the Users Office before entering the site.
Guideline For Sample Shipment
Please carefully read and observe the following guideline for sample shipment to/from J-PARC before and after the experiment.